To members of the Feckenham Parish Council

You are duly summoned to attend the Meeting of Feckenham Parish Council to be held at 7:30pm on

20 November 2008 at Feckenham Village Hall

 

 

BY ORDER OF THE CLERK

 

AGENDA

 

 

1. APOLOGIES: Cllr Smith away on business

 

2. DECLARATION OF INTEREST

 

A.      Register of interest: Councillors are reminded of the need to update their register of interests

B.      To declare any Personal Interests in items on the agenda and their nature

C.      To declare any Prejudicial Interests in items on the agenda and their nature.  Councillors with prejudicial

       interests must leave the room for relevant items. 

 

3. MINUTES: To consider the approval of the Minutes of the Meeting held on 18 September 2008.

 

4. PC WATERHOUSE REPORT

 

5. COUNTY COUNCILLOR(S) REPORT

 

6. BOROUGH COUNCILLOR(S) REPORT

 

 

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OPEN FORUM

 

The Parish Council meeting will be suspended for 15 minutes.  Residents are invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman.  Members of the public may not take part in the Parish Council meeting.

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7. PROGRESS REPORTS

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A.   Parish Plan Working Party Reports: 

B.   Affordable Housing Scheme: The site was formally opened in October.  Matter resolved.      

C.   Parish Noticeboard: No update

 

D.      Parish Lengthsman: Cllrs Smith & Henson

 

E.   Annual Return: The Annual Return is complete.  The notice of completion was posted for the statutory two weeks with no comments from parishioners.  Matter resolved.

 

F.   Pavement & Steps on Alcester Road: No update.

 

G.   Parish Plan Bank Account: Cllr Roundell

 

H.      Financial Regulations: A draft has been prepared, but it isn’t ready for Council consideration.

 

I.        Traffic Build-Outs:  Co Cllr Gretton

 

J.       Gate/Road Closer:  Cllr Smith

 

 

 

K.  Cotton Report: Mr N Churchill of WCC responded in an email dated 30 October. Mr Churchill stressed that the County Councillor(s) should support any proposals and that changes should centre on road safety, congestion reduction or general amenity. 

      The Redditch CPE is scheduled for 23 February 2009.

 

L.   Internal Audit Process Review: No update

 

 

9. CURRENT AGENDA ITEMS

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A.   TO CONSIDER THE 2009/10 DRAFT BUDGET(S) & RISK ASSESSMENT

      Documents emailed on 23 October. 

 

B.   TO CONSIDER OPTIONS TO ADDRESS SPEEDING/TRAFFIC: PURCHASE OF VAS OR ALTERNATIVES

      New proposal emailed 2 November.

 

C.   TO CONSIDER ADDITIONAL INSURANCE RECOMMENDATIONS

      See email sent 4 November.

 

D.  TO CONSIDER HOW BEST TO PROCEED CONCERNING THE DAMAGED BRIDGE   

      Cllr Smith raised this issue. 

 

E.   TO CONSIDER HOW BEST TO PROCEED CONCERNING THE COTTON REPORT

     

F.   TO CONSIDER PAYING THE LENGTHSMAN ONE MONTH IN ADVANCE AT MEETING PRIOR TO A

                                             MONTH THE COUNCIL DOESN’T MEET

 

G.   TO CONSIDER FORMING A CLERK’S CONTRACT WORKING PARTY

                                             The Clerk requests a pay scale raise to LC1 Spinal Column Point (SPC) 23.  This represents an increase of  

      5.57%.  This increase can be broken down into two components.  A rise of 2.45% based on The National Joint  

      Council for Local Government Services negotiations for 2008/09 back dated to 1 April 2008.  A rise of 3.12% for

      advancing from SPC 22 to SPC 23 back dated to 20 August 2008. 

      The negotiated casual user mileage rate has been increased to £0.587 per mile. 

      All other aspects of the contract are to remain as previously negotiated in 2007/08.

 

 

10. CLERK’S UPDATE    

 

Schedule of Correspondence Received (not otherwise noted; available at Meeting)

 

WCC: Refreshed Options Report – Comments due 19 December

SWJCS: Joint Core Strategy Preferred Options – Comments due 31 December

WCC: Proposed diversion of Footpaths

WCC: Minerals & Waste Local Development Schedule 2008

Comm. & Local Gov’t: The making & Enforcement of Byelaws – Comments due 20 November

RBC: Standards Board Meeting 1 October

Communities & Local Gov’t: Codes of Conduct Consultation – Comments due 24 December

RBC: 27 Oct Meeting Agenda

WDC: Draft planning Document on Water Notification – Comments due 24 December

WCC: Lengthsman Training (not required)

WORCS Partnership: Children & Young People update

WICKSTEED: Playscapes Brochure

N Churchill WCC: Email dated 30 Oct in response to FPC 13 Oct letter to J Hobbs

R Cotton: New VAS Proposal emailed to cllrs on 2 Nov

A Pulsford: copy email dated 2 Nov sent to D Degge and forwarded to cllrs on 2 Nov; concerning speed of traffic near Yates Acre

 A Baldwin RBC: email dated 28 Oct; request to present info at a meeting regarding open spaces

 Worcestershire Warden

 RBC: Info concerning Preferred Draft Core Strategy; consultation period until 8 may 2009

 WCC: Child & Young People Meeting on 3 December at 2 pm. 

 Community First: Funding Opportunity

 WCC: Sillins Lane temporary closure order

 Community First Newsline

 Blueprint

Stratford Local Development Framework Draft Core Strategy – Consultation period ends 9 January

 

 

Schedule of Correspondence Sent (not otherwise noted; available at Meeting)

 

  Clement Keys: Copy Notice of Conclusion of Audit

  L Tompkin RBC: FPC comments concerning housing & support of older people consultation

  S Mullins RBC: Details of New FPC Member – L Venables

  J Hobbs WCC: Letter dated 13 October requesting comments on Cotton Report

  A Baldwin RBC: Reply emailed 29 Oct; not sure when an open spaces presentation can be delivered at

  Meeting

  WCC: Lengthsman Invoice £184.80

           

             The Clerk reminds Cllrs to please bring all correspondence to the Meeting.

 

 

11. PLANNING

For Parish Council Consideration

2008/341/COU  Feckenham Garage: Change of use to A1 of part of buildings at Feckenham Garage for a Community shop with parking on the forecourt area  COMMENTS DUE TO CLERK 22 NOVEMBER

 

2008/338/LBC  Martingale Barn 2 Elcocks Brook Farm Callow Hill: Listed Building Application – Erection of garden room extension   COMMENTS DUE TO CLERK 22 NOVEMBER

 

2008/339/FUL Martingale Barn 2 Elcocks Brook Farm Callow Hill: Erection of garden room extension  COMMENTS DUE TO CLERK 22 NOVEMBER  

 

2008/345/FUL  Feckenham CofE First School: Proposed re0siting of existing temporary classrooms and           formation of new car park and access points  COMMENTS DUE TO CLERK 22 NOVEMBER

 

WCC 08/000061/CM  Priest’s Green Bridge Bradley Green : Application for retrospective planning permission for composting  COMMENTS DUE TO CLERK 6 DECEMBER

 

Approvals

2008/110/LB  43 High St: Listed building consent-create new bathroom, alterations to shower room, and back door and works to ceiling  NO OBJECTIONS

 

2007/061/FUL  Astwood Farm (not in Parish)

 

 

Refusals - none

 

 

Pending

2008/327/LBC  Old House 38 High St: To erect a pair of gates between 38 & 42 High St   NO OBJECTIONS

 

 

12. FINANCE

 

Schedule of Invoices

 

Clerk Stipend & Expenses Sept & Oct 08           - £545.08   

*A Farnsworth  Lengthsman work Sept 08           - £176.00

Clement Keys  Annual Audit                              - £164.50

Feckenham Community Shop                            - £400.00

St John The Baptist Church                               - £550.00

AD Farnsworth  Lengthsman Oct/Nov                 - £332.00

 

Schedule of Receipts

 

Investment Acc Interest Sept                            - £31.25

Investment Acc Interest  Oct                             - £30.84

 

*The Clerk invoked the Emergency Decision Making Scheme and paid the September Lengthsman invoice before the November Meeting.  Cllr Smith thought it unreasonable to expect a contractor to wait two months for payment and the Clerk agreed.  Consequently, Cllrs Matthews and Roundell signed the cheque and the Clerk posted it on 1 November.

 

Please see October Expenditure Report emailed 5 November

 

 

13. COUNCILLORS’ REPORTS and Future Agenda Items

 

A.      A Heighway of RBC

B.      Three additional dog fouling bins

C.      State of pavements

D.      A Baldwin of RBC presentation on open spaces

E.      PC Waterhouse Report for April

F.      BT broadband issues

G.     Replacement bench

H.      Pots

 

 

14. DATE & VENUE OF NEXT MEETING

 

Parish Council Meeting at 7:30 on 18 December 2008 at the Feckenham Village Hall

 

 

 

 

 

 

Agenda prepared by Sean Arble, Clerk to the Council, 15 November 2008.